Full job description
Our Recruitment team, an integral part of the HR department at Fieldfisher, is highly regarded for its focus on direct recruitment and talent retention. We specialise in four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.
We are currently offering an exciting opportunity for an Administrator to join our administration and onboarding team within recruitment on a 15-month fixed term contract.
In this role, you'll be supporting the Lead Onboarding Coordinator with the comprehensive on-boarding process for all new starters. This includes producing offer paperwork and completing right-to-work checks on the new starter's first day. Additionally, the Recruitment Administrator will be responsible for maintaining accurate records and inputting data into the firm’s HR system and personnel files.
The successful candidate may also have the opportunity to contribute to broader recruitment projects.
Inclusiveness and Diversity
At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hub
A bit about the role
- Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
- Producing contracts of employment, offer letters and other legal documents for new joiners
- Accurately adding new employees onto the firm's HR database
- Creating/maintaining accurate records within personnel files for all new starters
- Adding candidate data onto the firm's systems
- Liaising with other internal teams such as payroll, IT and Legal PAs to onboard new joiners
- Ensuring compliance with the firm's GDPR regulations when handling candidate data
- Producing terms of business with external recruitment agencies and handling correspondence with these
- Keeping the team tracker up to date with progress on each new starter's onboarding process
- Processing invoices
- Supporting ad hoc projects and tasks as required
A bit about you
- Previous experience of working in a data entry or/and an administrator role
- Experience of working in a law firm or professional services would be advantageous
- Proficient with Microsoft Office packages (Excel and Word)
- Strong communication skills
- Excellent time management skills
- Proven organisational skills
- Excellent attention to detail
- A positive attitude as well as being a strong team player
What can we offer you?
Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.
Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.
Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.
We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
Culture & personal development
We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.
We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.
How to apply
Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.
Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.
We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients' needs. We believe The Future is Human, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.